|ISSN 0121-1935 (Versión Impresa), ISSN 2248-4000 (Versión Digital)|
|Facultad de Ciencias Naturales y Exactas|
Revista de Ciencias Editorial Policy
The Revista de Ciencias is edited by the Departamento de Ciencias Naturales y Exactas of the
Universidad del Valle (Colombia). It is a multidisciplinary magazine reviewed by peers,
dedicated to publishing research articles in all scientific and technological disciplines in function of their originality,
accessibility, importance, interdisciplinary interest and highlighted conclusions. The articles are of various kinds: scientific
and technological research, reflection, reviews, and short articles. The magazine publishes its articles in an open and accessible
manner following the DOAJ policies.
The proposed material for publication must be original, presented in a formal manner by the authors specifying the section to which it is addressed. It should explicitly state the principal contribution declaring the originality of authorship recognizing whether it has third party authorship and authorizing the use of copy rights in the web page link provided OJS or to the e-mail email@example.com, in Word documents or in LaTeX.
As it is received, it is reviewed by the Editorial Committee in order to assure compliance of basic criteria such as relevance of topic, originality using the Turniting software and applying the instructions for authors deciding on the beginning of the evaluation process.
The articles being accepted by the Editorial Committee undergo a process of evaluation under the revision criteria by peer review. The reviewers are asked to provide their concept in a two week period on originality, quality and clarity of the presentation of the study or research with liberty to express their opinion on other related aspects that would be of benefit for the publication.
In order to guarantee impartiality in the process, the names of the reviewers are kept in secret and the objections to the evaluations or recommendations made by the authors are canalized through the magazine.
The following are the alternative responses given by the evaluators:
Approved with the condition that minor corrections are made: It is asked for a corrected version to be handed for a follow-up by the Editorial Committee on the recommended changes made in the evaluation report. If the result is favorable, the edition process may begin.
Approved with the condition that a deep revision is made. It is asked that a corrected version is handed to undergo a new revision by the evaluators for approval or final recommendations. With the final approval, the edition process may begin.
Rejected. The article being submitted is sent back to the authors.
In the event of nullifying a situation because of the obtained results from the evaluation process, before a publication petition, the magazine would solicit an additional review.
In all cases, the authors are required to keep copies of the material submitted for publication to Revista de Ciencias.
Publishing and Editing Process
The editing process has the following steps: reception of articles, revision by peers, correction, approval, digital typesetting or layout, proof reading, proof printing (review, correction and approval of the final version) and giving up copy rights.
After completing the previous steps, the material included in the volume is published in printed version or on line, in the principal page and in the database in which it is found registered.
In all the editing process stages, the authors are informed of the results obtained through electronic communication in a timing manner with clarity and confidentiality. Different requests presented by parties interested in the publication are also addressed. Additionally, information of general interest is presented through the web page.
Ethical Considerations and Publication Good Practices
The Dean of the School of Natural and Exact Sciences gives autonomy to the Editorial Committee of the Revista de Ciencias with impartiality to the received proposed articles.
The Revista de Ciencias declares its commitment with the academic and scientific community to comply with the main objective of disclosure and promotion of knowledge exchange keeping the ethical and legal standards made public by the Committee on Publications Ethics (COPE) and by the American Psychological Association (APA) for scientific publications.
The editorial team manages the information under criteria of discretion and confidentiality of the results and decisions in all editing processes.
In cases of articles presented which are written by more than one author, Revista de Ciencias will keep the same order of the authors as they are named in the initial material.
The Revista de Ciencias began with an annual publication. Currently it circulates every semester. The increase in frequency of publication will be a project for the Editorial Committee.
Article Sections and Categories
The sections correspond to the grouping of articles according to academic areas which comply with the editorial process in a satisfactory manner for the volume according to the magazine periodicity or to a volume special edition.
The article category corresponds to the classification depending on the content:
Scientific and technological research article: It must include new and relevant results and its structure should take into account the following: introduction, methodology, results, and conclusions.
Analytical article: It is a document that presents an interpretative analytic perspective or critic on a specific subject taken from original sources.
Short article: It presents original preliminary or partial results of a scientific research.
Review Article: It is written by scientists that examine a topic and present the state of the art in order to give an account of advances and tendencies of development. It must contain a review of at least 50 bibliographical references.
Letters to the Editor: It makes possible a critical and interpretative analysis on documents published by the magazine which according to the Editorial Committee provide an important support for discussion on the topic by the scientific community.
Editorial: Document written by the editor, a member of the Editorial Committee or an invited researcher on a significant topic for the magazine.
It is integrated by researchers and academics of renown trajectory in different specialties of natural and exact sciences with the main mission of orienting the editorial policies and new outlines related to advances in these activities.
The editorial committee is inter-disciplinary. It addresses in academic terms the article publication petitions.
It verifies the compliance with the ethical principles and publishing good practices on part of the magazine personnel and in the manner in which the processes are carried out.
It is responsible for the peer evaluation process and for assuring confidentiality of the information and compliance of editorial rules and regulations on part of the authors from the beginning to the completion of the process whether this be the publication or rejection of the article.
It develops activities that would guarantee the magazine management in terms of scientific quality, promotion, and visibility.
Editor – Director
He/she is responsible for the editorial process and the publication in print or digital version according to what is established in the Revista de Ciencias Editorial Policy. He/she should respond specifically, under ethical principles, for the following:
Impartiality in the editorial processes supported by the participation of the Editorial Committee.
Decision making for the publication defending the approval or rejection state of an article based on the peer revision process and with scientific quality criteria that strengthen the editorial process of the magazine without interference of any conflict of interest in the decision.
He/she must keep confidentiality and manage with strict discretion the information regarding editorial processes. The magazine director will use or share total or partially the contents of the articles exclusively for editorial purposes, but never in his/her own benefit or for the benefit of third parties.
The director must keep an effective and timing communication with all the interested parties in the publication processes. He/she must communicate with the authors in a systematic manner on the state of the processes and address additional required information petitions. He/she must communicate with the evaluators on the commitment they have and the compliance with the contribution. Finally, he/she must communicate with institutions on keeping the requirements and negotiations and to the interested parties in general on specific consultations.
He/she considers noted correction of an error with previous verification and depending on severity of it, to need modification of the material, fe de erratas, or retirement of the published article.
He/she promotes initiatives for the disclosure of contents in the magazine according to the objective of spreading of scientific knowledge.
The evaluator has fundamental function in the scientific activity. He/she is a professional with a recognized academic trajectory or investigation to whom the Director of the magazine will request, in a voluntary basis, to evaluate articles according to criteria of scientific quality, editorial and ethical requirements of the Revista de Ciencias:
Once the petition is received, the evaluator must confirm his/her collaboration and complete the tasks within a two-week period.
The evaluator must inform the existence of a conflict of interest before the evaluation request.
The evaluator should maintain confidentiality of the article during the process of evaluation until its publication.
He/she should report any indication of plagiarism, inconsistency or manipulation of data.
He/she should give a concept based on a critical and impartial review that would include: assessment of scientific quality, originality, relevance of the topic, classification of category, clarity of exposition, besides, recommendations that would contribute to improve the contents.
He/she should recommend the decision of the article editorial process according to the detailed conditions mentioned in the evaluation form.
The authors are the essence of the publications and their participation is linked to duties and rights for their intention to disclosing partial or definitive results, express arguments on a topic or reviewing the state of the art of a specific topic.
Being able to publish an article is the recognition given to an individual or a group for their significant contribution in the design, analysis and interpretation of data and writing the final presentation of the document taking public responsibility for its contents.
The author’s duties
The authors should present the articles exclusively to Revista de Ciencias on the web page OJS or through the e-mail firstname.lastname@example.org, following the authors requirements.
They should manifest through attached communication the will of coauthors of presenting the article, declaring the originality of the document, specifying the contribution it gives and recognizing authorship rights of third parties.
Take responsibility before the magazine for the contents of the article.
Articles involving the participation of many authors and collaborators should contain the recognition of such contributions in the paper.
They should participate objectively and diligently in the peer evaluation process.
The reference author is the addressee of the publication process communications and he/she will share the information with the collaborators.
They should include in the Acknowledgements section the contributions received in the development of the research or study including those related to financing.
The yielding of copyrights should be sign in the final version by all the co-authors.
They should report any errors detected in the publication and request the Director of the magazine the retirement of the article or the presentation of a fe de erratas.
The Revista de Ciencias rrecognizes intellectual property of the material presented to be published after completing the evaluation process, having been presented under the conditions of originality, including graphic components, data, and other resources used that have been presented as originals.
The Revista de Ciencias requests the authors to yield their copyrights as a form of previous authorization for the publication, distribution and printing or electronic editing of the total contents of the article in the electronic media of the magazine and database and in existent and future index systems in which it would be registered.
Once the printing edition is complete, the magazine will deliver a copy of the volume containing the publication and copies of the article to the place previously assigned registered by the author.
They conduct activities related to the editorial process of the magazine according to established procedures.
They publish an invitation for the presentation of articles through the magazine web page and database created with informative purposes.
The editorial team receives the articles from the authors and sends them to the editor and to the editorial committee for assignment of evaluators.
Process of evaluation: It is carried out under the modality of peer-review with strict compliance of confidentiality of the results that are brought to the Editorial Committee for knowledge and to the authors for information. The follow-up of compliance with the recommendations emerging from evaluations and information of the authors’ final decisions is done under the tutorial of the Editor and Editorial Committee.
Editing process: manage the layout, proof reading, signing proof prints and yielding copyrights of the approved articles with a final version before the deadline for the process of publication.
Publication process: managing the publication of the magazine in print and digital version at established publishing dates. Publishing the volume in available electronic media, databases and index systems, rendering the printed version to the authors, making the legal payments, interchange and distribution in selected libraries are all part of the publication process.
Additionally, the Editorial Team manages the communication that is related with the publication process in a timing fashion and transfers it to the Director and to the Communication Editorial Committee which requires a special treatment. The Editorial Team also monitors and updates information of general interest on the electronic media.
Ethical Principles and Good Practices of Publication
The Direction and Editorial Committee of Revista de Cienciasare committed with the scientific and academic community to edit a publication with good scientific quality ruled by ethical principles from the Committee of Publications Ethics COPE http://publicationethics.org/ and ethical and legal standards of copyrights according to the Publication Manual of the American Psychological Association (APA) sixth edition.
The Revista de Ciencias declares that it uses the copyrights as authorization for disclosure, reproduction, translation of published material in print or electronic media exclusively with academic purposes, but never with economic purposes.
The Revista de Ciencias promotes honesty on part of the authors as it presents papers that are the result of an academic and research work highlighting the contribution and the importance of the subject treated.
Authors of articles based on animal research should manifest due care to the animals that are object to study.
The Revista de Ciencias should carry out processes of peer evaluation with the purpose of publishing articles that would benefit the scientific and academic activity.
It should detect fragmentation of articles. Articles which are too large could be included in consecutive editions informing previously the reader of such event.
The magazine will abide by the Law and will observe all the regulations regarding the publication at national level and it will also abide by local laws and requirements in whenever place the magazine is published or distributed by any physical or electronic means.
The magazine will act in a correct and right manner regarding solving conflict of interest. It will guarantee equality to all parties interested in its publication.
Rejection and retirement of an article
An article is sent back to its author or authors in the event of not acceptance or rejection by the Editorial Committee because it did not comply with the editing norms and regulations; it does not correspond to the academic subject required for publication; there are inconsistencies or manipulation of the data, and plagiarism is detected. The article is also sent back when the author or authors delay without justification or do not abide by the observations made during the process of evaluation or by decision of rejection in the editing process.
The decision of retirement of an article is considered to be a voluntary one on part of the author or authors in the case of an article written by more than one person. In such cases, that decision should be presented as a collective one. This decision of retiring an article should be presented with a communication stating the motives.